Finance Administrative Assistant
Division Mel Trotter Ministries
Location Mel Trotter Ministries
Employment Type Full Time Employee
Date Posted 1/5/2021
Job Code AdminAst.
Questionnaire To apply for this job, you must also complete an online questionnaire.

Job Details

Who is Mel Trotter Ministries?

We are innovative, empathetic and compassionate difference-makers. We walk alongside people as they transform their lives. We strive to impact our community, ending homelessness, one person at a time.  Do you share our innovative and driven love of people, and do you want to make a difference? Join our team, see what we can do together, through the power and compassion of Jesus Christ.


You belong here if:

You are called to make an impact in greater Grand Rapids.

You are called to help men, women, and children overcome homelessness.

You see value and potential in every human being no matter how broken they are.

You rejoice in seeing lives transformed forever.

You are called to demonstrate the compassion of Jesus to everyone.


Administrative Assistant, Finance Team

This position reports to the finance department supervisor and provides clerical and administrative support to the Finance, Data, and IT Team. This role is responsible to provide accounting support by creating and maintaining spreadsheets and pivot tables to filter financial data. This role provides support in maintaining expense reimbursement records, as well as donation counting and record-keeping. This position is responsible for all inventory, ordering, and distribution of office supplies throughout the mission


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


We will trust you with:

(Job Responsibilities)

·       Communication: Departmental voicemail, email, and all-staff email communications

·       Correspondence: Letters, mail merges, thank-you notes, donation receipts

·       Calendars: Schedule appointments, and handle out of office messaging

·       Meetings: Provide agendas and minutes

·       Mail: incoming, outgoing, and internal distribution of all mail

·       Office supplies: inventory, order, distribute, and maintain financial records

·       Amazon purchasing and wish list program

·       Accounting Support: Credit card statements, mail vendor checks, scan invoices, track PO’s and expense reimbursements, sales tax exemptions, produce financial spreadsheets and provide data reporting

·       Assist with donation counting and recording

·       Handle various daily, weekly, monthly reports as directed 


Bring your strengths:

(Job Requirements)

·       3 years of administrative assistant experience, with finance focus preferred

·       Proficiency in use of financial technology platforms, or ability to learn

·       Proficient with Microsoft Office Suite

·       Skilled at data entry, and in creating reports and spreadsheets   

·       Excellent written and verbal communication skills, grammar, and business writing

·       Ability to type minimum 45 WPM

·       Models professionalism, in appearance, demeanor, decision-making, speech


 Working Conditions:


·       Regular standing, walking, climbing, crouching, bending, pushing, or pulling

·       Understand, speak, read, and write fluent English

·       Ability to communicate verbally and to accurately hear, with hearing correction

·       Ability to see 20/20, with vision correction

·       Able to lift up to 35 pounds occasionally, and up to 20 pounds regularly

·       Able to use fine motor hand functions

·       Frequently exposed to varying temperatures from below 32 degrees to above 80 degrees