Division Mel Trotter Ministries
Location Mel Trotter Ministries
Employment Type Full Time Employee
Date Posted 7/13/2021
Job Code HRPB
Questionnaire To apply for this job, you must also complete an online questionnaire.
Job Details

Who is Mel Trotter Ministries?

We are innovative, empathetic and compassionate difference-makers. We walk alongside people as they transform their lives. We strive to impact our community, ending homelessness, one person at a time.  Do you share our innovative and driven love of people, and do you want to make a difference? Join our team, see what we can do together, through the power and compassion of Jesus Christ.


You belong here if:

You are called to make an impact in greater Grand Rapids.

You are called to help men, women, and children overcome homelessness.

You see value and potential in every human being no matter how broken they are.

You rejoice in seeing lives transformed forever.

You are called to demonstrate the compassion of Jesus to everyone.


Payroll & Benefits Administrator

This position is responsible for administering all aspects of payroll, benefits, and reporting in an accurate, thorough, and timely manner. This position is also responsible for accurate management of unemployment benefits, employment verifications, worker’s compensation, and onboarding. This position is responsible for provision of dashboards of measured HR data.  


We will trust you with:

(Job Responsibilities)

  • Payroll: Accurately perform all payroll and accounting duties, meet all deadlines
  • Employment Records:
  • Ensure all new employee records include required screenings, background checks, and signature pages
  • Ensure all employment records are current and complete (including the HRIS system, personnel file, confidential file, medical file, etc.)
  • Maintain secure, organized file storage for active and inactive employees
  • Maintain secure, confidential HIPAA files
  • I-9: Maintain accurate, organized, secure binders for I-9 verification
  • Insurance Benefits:
  • Group insurance changes, terminations
  • Records management (enrollments, census, claims)
  • Claims filing: disability, life
  • Invoice processing
  • Spreadsheets and accounting reports
  • Non-insurance benefits:
  • Retirement plan
  • PTO
  • Assist with education and staff enrichment opportunities
  • Employment, benefits, and compliance reporting requirements, including ACA requirements
  • Benefits Information:
  • Provide new employees with complete and accurate employee benefits information
  • Maintain accurate and updated benefits information postings for existing staff member
  • Unemployment:
  • Process claims (including managing the UIA account)
  • Ensure our response best represents our position
  • Verifications of Employment (VOE), garnishments, and other related document needs
  • Administrative Reporting Dashboards: Employee turnover, diversity
  • Budget Staffing Spreadsheet: Maintain wage and salary information, pay range spreadsheet
  • Perform additional tasks and complete additional projects, upon request of Vice President of Human Resources


Bring your strengths:

(Job Requirements)

  • Bachelor’s Degree or three years HR experience, proven experience in HR practices
  • Minimum two years’ experience successfully performing payroll and benefits duties
  • Proficient with Microsoft Office Suite, comfortable with technology easily able to learn and implement new software
  • Excellent written and verbal communication skills, grammar and business writing


 Working Conditions:

  • Regular standing, walking, climbing, crouching, bending, pushing, or pulling
  • Understand, speak, read, and write fluent English
  • Ability to communicate verbally and to accurately hear, with hearing correction
  • Ability to see 20/20, with vision correction
  • Able to lift up to 35 pounds occasionally, and up to 20 pounds regularly
  • Able to use fine motor hand functions
  • Frequently exposed to varying temperatures from below 32 degrees to above 80 degrees