Division Mel Trotter Ministries
Location Mel Trotter Ministries
Employment Type Full Time Employee
Date Posted 12/22/2021
Job Code MT0029
Questionnaire To apply for this job, you must also complete an online questionnaire.
Job Details

Summary of the Role

The HR Assistant (HRA) plays a vital role in supporting all Human Resource efforts. This role works under the direction of the VP of HR, and in collaboration with the entire HR team to provide organizational and operational support for pre-employment activities as well as our robust company onboarding training. This role leads and manages our staff appreciation program, wellness program, and our exit interview program. This position serves as our backup person for payroll processing. This role maintains a large database of information, and supports our current and future grant efforts by providing pertinent information to our grants team.


Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.





Job Plan

          Training and Recruiting Support

·       Schedule / conduct pre-employment meetings (paperwork, background checks, drug tests).

·       Schedule all training activities, including onboarding, recurring trainings, certifications.

·       Maintain communication with presenters, attendees, and department leaders.

·       Maintain database of all training activities, attendance, and certifications.

·       Ensure all necessary materials are present for PE and trainings.

·       Submit all new hire set-up forms, and ensure all is ready for new hire first day at work.

·       Manage employee parking program.


Staff Appreciation & Wellness Programs

·       Provide information and marketing for all wellness events, provide survey feedback following these events, make recommendations for future events

·       Provide gift bags for new hire orientations.

·       Produce and secure signatures on service anniversary certificates.

·       Secure leadership signatures on staff birthday cards to mail the week of the birthday

·       Monitor and encourage the use of the High Five Peer Recognition Program, publishing nominations and assisting in monthly drawing at our all-staff meetings.

·       Provide enthusiastic staff appreciation explanation at new hire orientation, and provide new hires with a short tour of MTM.

·       Assist with monthly HR announcements at all staff meetings, providing all materials.

·       Provide staff engagement surveys and reports.


Exit Interview Program

·       Provide exit interviews for all separated staff, enter data into survey model.

·       Provide quarterly and annual exit interview reporting, as well as ad hoc reporting when indicated.

·       Provide recommendations for solutions to trends discovered during exit interviews.


Organizational Support

·       Manage training, meeting, and other calendars.

·       Ensure all meetings and events are set up and well-executed.

·       Maintain HR Information Center on SharePoint.

·       Provide attendee feedback surveys all trainings.

·       Maintain stock of all HR supplies (pre-employment, orientation, appreciation, training)

·       Provide drafts and edits for policy/procedure/process documents, employment documents, job descriptions, and training print pieces.



·       Team-oriented, eager contributor with a positive, solution-oriented work style

·       Models professionalism, in appearance, demeanor, decision-making, and speech

·       Prefer minimum 2 years of training, recruiting, administrative, or other HR experience

·       Proficient with Microsoft Office Suite, particularly Outlook, SharePoint, PowerPoint, Excel

·       Skilled at producing reports quickly with attention to detail

·       Skilled at managing Outlook calendar schedules

·       Excellent written and verbal communication skills, including business writing



Working Conditions

·       Regular standing, walking, climbing, crouching, bending, pushing, or pulling

·       Understand, speak, read, and write fluent English

·       Ability to communicate verbally and to accurately hear, with hearing correction

·       Ability to see 20/20, with vision correction

·       Able to lift up to 20 pounds regularly

·       Able to use fine motor hand functions

·       Frequently exposed to varying temperatures from below 32 degrees to above 80 degrees

Mel Trotter Ministries Staff Attributes

We expect all staff to project and exemplify a passion for a faith-based approach to advocacy for the guests, to be humble, supportive team players, who acknowledge their gifts and those of others, are truthfully transparent, seek input from others, admit and learn from mistakes, are highly coachable and approachable. We expect a hungry, innovative, goal-oriented, eager contributor, who shows a dedicated work ethic. We expect our staff to exhibit empathy, compassion, active listening, to be self-aware, sensitive across racial, class, and cultural lines, ethics, and approachability. We look for work habits of punctuality, dependability, accountability, responsibility, cooperation, team participation, integrity, problem-solving, and overall positivity.


These attributes, combined with the performance of one’s duties and achievement of goals will be equated with the quality of one’s overall job performance. Please refer to them often and feel free to ask for feedback on these areas regularly.